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Student Email Migration Project

Student Email Migration Project:

Project Overview

By Fall of 2023, UCF will consolidate active student and faculty/staff accounts into one system to streamline communication. Active students will move from their @knights.ucf.edu email account to a new @ucf.edu email account. Non-active, former students with a @knights.ucf.edu account will not experience any changes.  

Students
Faculty/Staff
Student Employees/GTAs
Alumni

What is changing?

  • UCF student email addresses will change from @knights.ucf.edu to a new account ending in @ucf.edu – the same system used by staff/faculty.
  • Emails, calendar and contacts will be moved over to the new account.
  • The new email will be used for all official UCF communications.

Why the change?

Consolidating the active student and faculty/staff accounts will improve communication and collaboration between students, faculty and staff at UCF. This process will also enhance platform security, governance and administration.

With this change, students, faculty and staff will be able to easily communicate with each other on projects and assignments using shared and secured documents within Microsoft 365. 

Calling All Students, Faculty and Staff To Get Involved!

Benefits & Expectations

Microsoft Teams icon

Microsoft Teams

For Students

  • Access stored & shared team files for collaborative group projects​
  • Communicate with student peers & faculty through group chats or private messaging​
  • Create Word, Excel or PowerPoint documents in Teams files to share with individuals within the Teams channel

For Faculty/Staff

  • Schedule office hours and meetings with students ​
  • Communicate with students or colleagues through private or group messaging
Outlook icon

Outlook

For Students

  • Send meeting requests and view schedule with a shared Outlook calendar presence across M365 platforms​
  • Collaborate with peers by sending shared & linked documents from other M365 platforms​
  • Access to UCF student & faculty email directory

For Faculty/Staff

  • Access to UCF student & faculty email directory ​
  • Send meeting requests, create appointments/office hours and view schedule with Outlook calendar
OneDrive icon

OneDrive

For Students

  • Upload files directly from OneDrive to Canvas​
  • Changes within OneDrive are automatically saved once an internet connection is detected
  • Access to shared content across Microsoft365​

For Faculty/Staff

  • Users can share content at a file or folder level to students and colleagues
SharePoint icon

Sharepoint

For Students

  • All shared users can update documents that will be automatically saved for all shared users​
  • Collaborative content management tool to facilitate group learning

For Faculty/Staff

  • Group collaboration capabilities for shared classroom learning ​
Canvas icon

Canvas

For Students

  • Students can collaborate on Canvas by scheduling & joining Teams meetings and sharing content through OneDrive, SharePoint, Outlook and Teams​
  • Student Canvas calendar will be integrated with Teams/Outlook calendar

For Faculty/Staff

  • Faculty can create a shared notebook in OneNote that links to canvas course for collaborative shared learning​
  • Schedule Teams meetings and share content through OneDrive, SharePoint or Teams
Zoom icon

Zoom

For Students

  • Logging into Zoom will only require your NID and NID Password in Fall 2023​
  • Simplified user experience with the opportunity to operate with multiple accounts at once (coming Fall 2023)

For Faculty/Staff

  • Simplified user experience with the opportunity to operate with multiple accounts at once (coming Fall 2023)​​

FAQs

To improve communication and collaboration between students, faculty and staff while enhancing platform security, governance and administration.
Active students’ emails, calendars and contacts will move into the same system where faculty/staff email accounts and mailboxes currently reside. All active students will receive a new email account – NID@ucf.edu.

Knights Email accounts for students who have registered to take classes within the last three semester

The goal is to complete the consolidation of email accounts by the fall semester to minimize the overall impact to students and faculty.
The UCF student email address will now be the students’ NID followed by the domain “@ucf.edu” instead of “@Knights.ucf.edu.”.There are plans to allow students the ability to create their own email alias and default sending addresses in the future.
There are plans to allow students the ability to create their own email alias and default sending addresses in the future.
You can update your Office365 apps by signing out of your old @knights.ucf.edu account and logging in with your new @ucf.edu account. For additional instructions, view this Knowledge Base Article.

Federal Educational Rights and Privacy Act (FERPA) guidelines allow institutions to determine whether student email addresses can be made public as directory information. In an effort to better protect our students, UCF chose to designate student email addresses as non-directory information with regard to FERPA.  Doing so prevents unwanted solicitors and spammers from easily messaging UCF students.  This also allows UCF to more effectively enable students to interact with each other and their professors via email as part of our internal (UCF community) directory.

Questions?

Please click here to fill out our form to provide feedback and comments, or email us at semproject@ucf.edu for a direct response to questions.
Need Technical Help?

Click to Contact IT Support
Phone: 407.823.5117 | Email: itsupport@ucf.edu