TELEPHONE SERVICE - MICROSOFT TEAMS CALLING GUIDES
UCF uses Microsoft Teams Voice Over IP (VoIP) as a modern calling solution which has replaced Skype for Business.
These articles explain how to use the calling features and VoIP through Teams.
Making calls in Teams consists of basic phone system features, such as initiating and answering calls with integrated dial pad. It is possible to make a call using the whole 10 digit number (ex: 407-823-2000) or just your 5 digit number (ex: x3-2000).
As a complete phone system, Teams lets you configure your voicemail such as the greeting, call answering rules, and out of office greeting.
Organize your contacts into groups to find them more easily. The groups are available on any device, but you can only manage them from the desktop or web app.
As part of the Teams experience, there is the option to delegate someone to make and receive calls on your behalf.
Microsoft Teams allows you to block problem or spam callers numbers from Call History. Once you do this, inbound callers from that number will be ignored.
The Teams PIN is a numeric code assigned to each Microsoft Teams user. Without your Teams PIN when dialing in via phone, you may be placed in the Audio Conferencing Center “lobby.” You’ll listen to on-hold music, waiting for another participant to admit you into the online class session/meeting. Entering your Teams PIN prevents the lobby wait.
If you don’t already know your Teams PIN for audio conferencing, you can reset your Teams PIN.
Signing into multiple Teams deskphones can consume the device limit of 15 which subsequently may not allow additional sign on attempts to desk phones until the number of registered devices are reduced.
When receiving a call, a notification will appear that allows you to accept or decline the call. You are able to receive multiple calls at the same time, put a call on hold, or even transfer a call.
Microsoft Teams features a test call to check your mic, speaker and camera before you join a a call or meeting. Use the Microsoft Teams desktop software for a test call. The test call is not available via web browser.
Teams gives you a complete experience by letting you not only manage your call settings but also setting up a call forwarding, call groups, and answering rules for simultaneous ring.
The Hold feature within Teams pauses your current phone call for all participants on that call. Teams will notify all parties that the call has been put on hold, and for that duration no one will be able to hear one another.
If you’re on a one-on-one call, you can transfer your end of the call to someone else. You have two ways you can transfer a call. Consult then transfer, lets you check in with someone via chat before transferring a call to them; or transfer the call immediately to another person.
Once you’ve been added as a delegate, you can make and receive calls on someone else’s behalf.
As a delegate, you can view and edit call and delegate settings on behalf of someone else.
UNIVERSITY SUPPORTED HANDSET GUIDES
Employees with access to Microsoft Teams are required to sign on to deskphones using their UCF NID and password.
UNIVERSITY SUPPORTED HEADSET GUIDES
You can use a USB headset, or a Bluetooth wireless headset or speaker connected to your computer. Teams should automatically select an audio device connected and use that.
When your headset is plugged in all computer sound will come through the headset. You have the option to set a secondary ringer in case you take your headset off throughout the day. This will ensure that you still hear your phone ringing even if you have your headset connected to the computer, but you are not wearing it.
LEARN MORE ABOUT TEAMS CALLING
Access Teams pages to learn more about the Microsoft Teams Calling features and phone service.