Grading Quizzes, Tests, and Exams

We do not respond to student or parent requests for information. All inquiries must come from the instructor or an authorized teaching assistant.

IMPORTANT MESSAGE REGARDING FORM COMPATIBILITY: 

The Test Scoring office can only grade quizzes and tests that are filled out on the half-sized pink/raspberry-colored Scantron form. This form is double sided, supports up to 100 questions, and up to 4 different test versions (A, B, C, or D). It can be filled out with a pencil or with blue or black ink, but red ink is NOT detectable. 

THE DROP-OFF PROCEDURE

1. Fill out a Request form. This form will contain your basic contact information, the course number and section, and the quiz/test name as you want it to appear in the gradebook, along with any special scoring instructions. You can fill out the request form(s) in advance and bring it with you, or we have some at our office that you can fill out when you get here. A separate request form is required for each quiz, test, or class section, unless they are being scanned as one batch into a combined gradebook. By default, all questions will be scored as one point each, but other scoring options are also available. A single, alternate point value can be used for all questions, different point values can be assigned to different questions, or a total value can be set, allowing the scoring program to calculate the individual points automatically. Just mention your preferences in the Special Instructions section of the request form.
2. Place the answer key(s), the students’ answer sheets, and the request form into an envelope. You will need to provide a set of answer keys bubbled in on the same UCF scantron forms that the students use. Any questions that you do not bubble in answers for, or any that are bubbled too lightly, will not be graded. If giving a quiz, test, or exam with multiple versions, each version must have the same total number of questions. The students’ answer sheets should be stacked neatly together, facing the same direction, and bundled securely together using rubber bands or binder clips. Forms facing different directions may delay processing and for very large classes, we may refuse to score them at all until you or an assistant correct this.
3. Log your submission in at the computer kiosk located in the outer office. This will create a service ticket letting us know that there is a request waiting to be scanned, and it will also give us an accurate timestamp indicating when you submitted it. Submissions are usually scanned in the order that they are received, based on the computer entry, so if you do not fill out the online request form, your submission’s place in the queue will be determined based on when it was discovered rather than when it was dropped off.
4. Hand your envelopes to the Test Scoring person or place them into the drop box. However, please do not interrupt the Test Scoring person during scanning, because it requires focus to avoid causing errors.

THE SCORING PROCESS

The scoring process can sometimes be done for you immediately while you wait, or at least within the same day. However, when it is really busy, or if the test scoring office is not staffed that day, it can usually still be done within one to two business days.

Once your forms have all been scanned and graded, the scores will be posted to your Webcourses@UCF gradebook unless you request otherwise. If an existing gradebook column name is found that exactly matches the quiz/exam name on the request form, the scores will post to that column. If an exact match is not found, a new gradebook column will be created, always muted. However, please be aware that if you have already created the gradebook column, any settings such as total point values and mute status cannot be altered by the test scoring upload process. If you have already unmuted your own column, that action cannot be undone. 

All output files will also be copied to an appropriately named and timestamped subfolder in your Files.

You will then receive an email notification indicating that your results are ready. Please pick up your materials and any printouts  as soon as possible. If they are not picked up that same day, they will be placed in a storage locker and the locker number and a PIN code will be emailed to you. If you do not receive a notification within two business days, please check your gradebook. If the scores are there, your materials and results are ready to be picked up. If the scores are not there, please contact the Test Scoring Office by calling 407-823-5493, or by email at testscor@ucf.edu.

Any materials and results that have not been picked up by the end of the Add/Drop period of the following semester will be destroyed.

THE RESULTS

Our scanning machine only prints a serial number on the edge of each answer sheet. It does not do any scoring. The scoring is done by a custom program afterwards, which then creates multiple output files. The most important ones will be the .pdf files.

The first .pdf file includes a summary page, one or more error pages, a table containing the scores, and a set of statistics for each version called the Item Analysis. This file is always printed and returned in the envelope along with your original answer sheets.

The second .pdf file (-isr.pdf) is called the “Individual Student Reports”. This file contains a separate page for each student showing their score, their answers to each question, and indicates which ones were not correct. This file does not get printed unless you specifically mark that checkbox on the request form but will always be uploaded to your Webcourses@UCF account along with the other output files.

If you submitted a quiz or exam with multiple versions and one or more students did not indicate which version they had, a third  .pdf will also be created (-isr-errors.pdf). This file will contain the individual student report pages for those students as graded against each answer key version. You will then need to decide which scores to manually enter into the gradebook for them.