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UCF IT

Artificial Intelligence

Access university-licensed AI tools, review data privacy guidelines, and request consultations for evaluating or integrating artificial intelligence into your work at UCF.

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Announcements

NEW SERVICE

M365 Copilot Frontier Now Available

UCF IT has launched access to Microsoft 365 Copilot Frontier, giving faculty and staff with M365 premium licenses early access to the latest experimental Copilot features within Microsoft 365 apps. Explore cutting-edge AI capabilities — including advanced summarization, meeting insights, and intelligent drafting — before they reach general availability. To request access, submit a CoPilot request.

NEW SERVICE

Introducing UCF AI Champions

UCF IT is launching AI Champions, a collaborative community of faculty and staff exploring practical uses of artificial intelligence to improve teaching, research, student support, and administrative operations. Using Microsoft Copilot and related AI tools, participants work together to design, test, and share AI-powered agents, automations, and workflows that solve real institutional challenges. Reach out if you’re interested in collaborating.

About

UCF IT’s AI Center of Excellence is dedicated to helping the UCF community harness the power of artificial intelligence responsibly, securely, and effectively.

As AI tools become an increasingly essential part of how we work, learn, and research, our goal is to ensure every member of the UCF community has access to the right tools, the knowledge to use them well, and the guardrails to use them safely.

AI Tool Evaluation

Need an AI tool for your department? Request a security review and evaluation to determine if a new AI tool meets UCF’s data protection standards.

REQUEST EVALUATION

AI Integration Consultation

Looking to integrate AI into your business workflows? Request a consultation with UCF IT to explore opportunities and best practices.

REQUEST CONSULTATION

AI Tools

Commonly used AI tools and their approval status for use with university data. Each tool is evaluated through UCF IT’s Vendor Risk Management (VRM) process, which assesses security, data privacy, and compliance against UCF’s information security standards before a tool is recommended for use. Before placing any university data into an AI tool, users should verify that the tool has been reviewed and is approved for the appropriate data classification level. Unrestricted data may be used across a wider array of tools, but users should still take steps to verify their data is not shared with third parties. Restricted and Highly Restricted data must only be processed using tools covered by a UCF enterprise agreement.

Product NameVendor NameStatusApproved Data Types Reviewed OnMore Info
ChatGPTOpenAIPending ReviewUnrestricted
ClaudeAnthropicUnder ReviewUnrestricted2/1/2026
Claude CodeAnthropicConditionally ApprovedUnrestricted3/1/2026
Copilot 365MicrosoftApprovedUnrestricted, Restricted, Highly Restricted1/1/2024
Copilot ChatMicrosoftApprovedUnrestricted, Restricted, Highly Restricted1/1/2024
GeminiGoogleUnder ReviewUnrestricted3/1/2026
GitHub CopilotMicrosoftApprovedUnrestricted, Restricted, Highly Restricted1/1/2026
Meeting InsightsAudioCodesApprovedUnrestricted, Restricted, Highly Restricted2/1/2026
NotebookLMGoogleUnder ReviewUnrestricted3/1/2026
OpenClawOpen SourcePending ReviewNone
DeepSeekDeepSeekDeniedNone1/29/2026State of Florida Prohibited Technologies List

Policies, Best Practices and Resources

Review important policies, data privacy guidelines, and responsible use standards for artificial intelligence at UCF. Below are some friendly reminders to keep in mind while working with AI at UCF.

  • Use approved tools for Restricted/Highly Restricted data (UCF systems + NID login).
  • Be transparent about AI use in your work.
  • Keep human oversight – use AI to support, not make, decisions.
  • Verify outputs by fact-checking against reliable sources.
  • Check for bias and fairness in AI-generated content.
  • Get approval and report issues – review new tools with UCF IT and report data exposure immediately.
  • Don’t use unapproved tools for Restricted/Highly Restricted data.
  • Don’t use banned tools (e.g., DeepSeek in Florida).
  • Don’t rely on AI without verification – errors and hallucinations occur.
  • Don’t assume content is free to use – respect copyright and licensing.
  • Don’t remove human judgment from decisions or workflows.
  • Don’t ignore risks or incidents – always escalate data exposure.

Important: AI tools provide general information only and are not a substitute for medical, mental health, legal, financial, or other professional advice. Consult a qualified professional for specific guidance.

UCF InfoSec AI Guidance

Authoritative reference for data classification, approved tool use, prohibited practices and compliance requirements.

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Responsible AI Use

Ethical guidelines for AI use including disclosure requirements, copyright considerations, and best practices.

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Data Classification Policy

UCF policy governing data classification and protection requirements for sensitive information.

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Vendor Risk Management

Security review process for AI tools and software that will access sensitive UCF data.

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AI Data Privacy & Security

Guidelines for protecting sensitive data when using AI tools, including enterprise data protection with Microsoft Copilot.

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Information Security Standards

Complete listing of UCF information security policies and standards from InfoSec.

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