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UCF IT

Artificial Intelligence

Access university-licensed AI tools, review data privacy guidelines, and request consultations for evaluating or integrating artificial intelligence into your work at UCF.

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Announcements

NEW SERVICE

M365 Copilot Frontier Now Available

UCF IT has launched access to Microsoft 365 Copilot Frontier, giving faculty and staff with M365 premium licenses early access to the latest experimental Copilot features within Microsoft 365 apps. Explore cutting-edge AI capabilities — including advanced summarization, meeting insights, and intelligent drafting — before they reach general availability. To request access, submit a CoPilot request.

NEW SERVICE

Introducing Copilot Cowork Sessions

UCF IT is launching AI Champions, a collaborative community of faculty and staff exploring practical uses of artificial intelligence to improve teaching, research, student support, and administrative operations. Using Microsoft Copilot and related AI tools, participants work together to design, test, and share AI-powered agents, automations, and workflows that solve real institutional challenges. Reach out if you’re interested in collaborating.

About

UCF IT’s AI Center of Excellence is dedicated to helping the UCF community harness the power of artificial intelligence responsibly, securely, and effectively.

As AI tools become an increasingly essential part of how we work, learn, and research, our goal is to ensure every member of the UCF community has access to the right tools, the knowledge to use them well, and the guardrails to use them safely.

AI Tool Evaluation

Need an AI tool for your department? Request a security review and evaluation to determine if a new AI tool meets UCF’s data protection standards.

REQUEST EVALUATION

AI Integration Consultation

Looking to integrate AI into your business workflows? Request a consultation with UCF IT to explore opportunities and best practices.

REQUEST CONSULTATION

AI Tools & Security Framework

UCF InfoSec has published the official AI tools and security framework, including approved-use guidance, data protection expectations, and compliance requirements.

View the UCF InfoSec AI Security Framework

Policies, Best Practices and Resources

Review important policies, data privacy guidelines, and responsible use standards for artificial intelligence at UCF. Below are some friendly reminders to keep in mind while working with AI at UCF.

  • Use approved tools for Restricted/Highly Restricted data (UCF systems + NID login).
  • Be transparent about AI use in your work.
  • Keep human oversight – use AI to support, not make, decisions.
  • Verify outputs by fact-checking against reliable sources.
  • Check for bias and fairness in AI-generated content.
  • Get approval and report issues – review new tools with UCF IT and report data exposure immediately.
  • Don’t use unapproved tools for Restricted/Highly Restricted data.
  • Don’t use banned tools (e.g., DeepSeek in Florida).
  • Don’t rely on AI without verification – errors and hallucinations occur.
  • Don’t assume content is free to use – respect copyright and licensing.
  • Don’t remove human judgment from decisions or workflows.
  • Don’t ignore risks or incidents – always escalate data exposure.

Important: AI tools provide general information only and are not a substitute for medical, mental health, legal, financial, or other professional advice. Consult a qualified professional for specific guidance.

UCF InfoSec AI Guidance

Authoritative reference for data classification, approved tool use, prohibited practices and compliance requirements.

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Responsible AI Use

Ethical guidelines for AI use including disclosure requirements, copyright considerations, and best practices.

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Data Classification Policy

UCF policy governing data classification and protection requirements for sensitive information.

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Vendor Risk Management

Security review process for AI tools and software that will access sensitive UCF data.

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AI Data Privacy & Security

Guidelines for protecting sensitive data when using AI tools, including enterprise data protection with Microsoft Copilot.

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Information Security Standards

Complete listing of UCF information security policies and standards from InfoSec.

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