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About the Project

UCF has engaged Huron Consulting Group to reimagine how IT services are delivered across UCF to enhance service quality, effectiveness, and efficiency. Throughout the twelve-week process, Huron will engage with a broad cross section of customers, stakeholders, and partners to understand recent restructuring initiatives and to gather campus input and perspectives regarding an optimal path forward. Huron will apply lessons learned and work collaboratively with UCF to develop a roadmap for establishing innovative, responsive, and collaborative IT services.

Project Update – December 4, 2020

The Re-imagine IT initiative is complete. In a collaborative effort with UCF leaders and UCF IT, the Huron team has developed preliminary recommendations for how UCF may move forward with IT service delivery. 

The Huron team has shared the preliminary recommendations with the Executive Steering Committee (ESC). Additional discussions will take place after the university’s new CIO has arrived to determine which of the recommendations may be included in any subsequent implementation. 

Thank you to all who have contributed to this important initiative. In all, UCF faculty and staff have participated in over 50 interviews, roundtables, and group discussions with more than 250 participants sharing lessons learned, ongoing concerns, and ideas for a path forward. This has provided the team with an understanding of the current state of IT services and of UCF’s strategic and operational needs. 

Our Goals

 The goals of this engagement are:

  • Develop a plan for how to optimally structure campus-wide IT resources in order to drive innovation and efficiencies.
  • Support UCF in standardizing, streamlining, and elevating high-quality IT service experiences across campus.
  • Further the goal of transforming IT at UCF into a strategic partner for the broader campus and community.

The engagement will kick off the first week of September and go through early November. Stakeholders will have multiple ways to engage and provide input throughout the process.

Identifying Participants

Our approach is to obtain a 360 degree perspective of customers and providers of IT services. Examples of customers include leaders of academic, administrative, research, and auxiliary units; faculty, student, and staff representatives; and managers of IT services across UCF. We grow the list organically based on suggestions and recommendations from customers and IT service providers.

UCF ReImagine IT Project Timeline
A kickoff session was held on September 9, 2020 to share the project goals, scope, and timeline with the UCF community.

Project Overview Approach

UCF has engaged Huron Consulting Group to reimagine how IT services are delivered across UCF to enhance service quality, effectiveness, and efficiency. Throughout the five-phased process, Huron will engage with a broad cross section of customers, stakeholders, and partners to understand recent restructuring initiatives and to gather campus input and perspectives regarding an optimal path forward. The five-phases below highlight key activities and deliverables.

Project Overview Approach

Project Governance

The project team and governance structure illustrated below was instituted to support project execution to achieve the objectives above. The executive steering committee — representing stakeholders across campus — provides overall project guidance and institutional knowledge of UCF to the project team in its priorities, activities and deliverables.

Project Governance

Steering Committee

Michael Johnson

Interim Provost and Vice President of Academic Affairs

Misty Shepherd

Interim Vice President and Chief Operating Officer

Michael Sink

Interim Vice President and Chief Information Officer

Paul Jarley

Dean of the College of Business

Robert Taft

Chief Audit Executive

Rhonda Bishop

Vice President for Compliance and Risk

Joseph Trubacz

Interim Chief Financial Officer

Elizabeth Klonoff

Vice President for Research and Dean of the College of Graduate Studies

Maribeth Ehasz

Vice President for Student Development and Enrollment Services

Theodorea Berry

Vice Provost of Student Learning and Academic Success and Dean, College of Undergraduate Studies

Scott Cole

Vice President and General Counsel