IMPORTANT MESSAGE REGARDING FORM COMPATIBILITY: The Test Scoring office can only grade quizzes and tests that are filled out on the pink/raspberry Scantron form with the UCF Pegasus logo (Scantron Form No. 209161). This answer form is double sided, supports up to 100 questions, up to 4 different test versions (A,B,C, or D), and may be filled out with a pencil or with blue or black ink.
IMPORTANT MESSAGE REGARDING GRADE MUTING: If you create a gradebook assignment column yourself and do not want the scores to be immediately visible to your students, you must change the Grade Posting Policy to “Manual” before Test Scoring uploads the scores. The default is “Automatic” release. Once the scores have been released, you will not be able to hide them again. However, if you do not create the gradebook column yourself, the upload process will create it and mute it automatically so the scores remain hidden until you release them.
We are not allowed to respond to student or parent requests for information. All inquiries must come from the instructor or an authorized teaching assistant.
Instructors or other designated individuals should bring their quiz or test materials to the drop box located in the first floor hallway of the College of Sciences building, just outside room 106, Mon-Fri between 7:00 a.m. and 6:00 p.m. The hallway is locked at night and on weekends. A Request form will need to be filled out for each class section, either in advance, or when you get there. Everything should be placed in an envelope, sealed, and then placed in the drop box.
Quizzes and tests are collected several times throughout the day for grading. Our goal is to always have them graded within 2 business days, but they will often be done the same day, depending on what time they are dropped off.
To pick up your results, or if you need assistance, please come to the Test Scoring office in room 108 only between 10:00 a.m. and noon, or 2:00 p.m. and 4:00 p.m. Mon – Fri or call or email to schedule an appointment for any other time. This limited availability is intended to limit interruptions during the scoring process which can lead to errors, while also allowing us time for meetings and other tasks. If nobody is available in room 108 during those pick-up hours, you may need to come back another day.
As long as the students bubble in their correct UCF ID numbers on their answer sheets, their scores can be uploaded to your UCF Webcourses gradebook automatically. Any forms with incorrect, partial, or missing UCF ID numbers will still be graded, but those scores will only appear in the Error reports and you will have to enter them into your gradebook manually.
Our default scoring option is just to upload the number of correct answers, which we refer to as the “raw score”. However, we also offer several other scoring options. We can score with a point value multiplier for each question, both integer and decimal values (each question is worth 2 pts each, 2.5 pts each, 3 pts each, etc.). Or by total points (exam is worth 100 pts total, 150 pts total, etc) and we will calculate the individual point value automatically during scanning. Or by question ranges (questions 1-10 are worth 2 pts each, questions 11-20 are worth 3 pts each). Just mention your preferences in the Special Instructions section of the request form. Please note however that we are unable to give partial credit for questions answered.
We use a high volume scanning machine for scoring that works differently than other machines that you may be familiar with. As each form passes through the machine, only a serial number is printed on the left edge. The scanning machine does not perform any scoring function other than reading the raw responses, so no other marks or values are printed on the answer sheets themselves. Instead, we then use custom software that scores the results and pairs those scores to the forms based on the ID NUMBER that the students must bubble in. If that number is missing or does not match a student record enrolled in that class, then the scores are only matched to the form serial number instead. After processing, all of the results are written to two Adobe Acrobat (.pdf) reports files. The first file includes the Summary Report, the Error Report, the Blanks Report, the scores for each student, and the Item Analyses (a set of statistics for each test question and version that can be used to identify potential errors on the answer keys). This file is always printed and returned in an envelope along with your other materials. The second file is called the “Individual Student Reports” (ISRs) and it contains a separate page for each student showing their score and their answers for each question. In order to save on paper costs, this file does not get printed unless you specifically mark that checkbox on the request form.
All files and reports generated during the scoring process are uploaded directly to your UCF Webcourses files area into an appropriately named folder when the scores get posted. However, if you ask us not to upload your results, then you will only receive printed reports.
Any complicated or unusual requests may potentially delay processing and turnaround times.
What we will need from you (required):
- a completed Request form. This form will contain your basic contact information, the course number and section, and the quiz/test name as you want it to appear in the gradebook, along with any special scoring instructions and any additional pickup authorizations. You can fill out the request form(s) in advance and bring it with you, or we have some at our offices that you can fill out when you arrive to drop off your other test materials. A separate request form is required for each quiz, test, or class section.
- the answer key(s). You will need to provide a set of answer keys bubbled in on the same UCF scantron forms that the students use. Any questions that you do not bubble in answers for, or any that are bubbled too lightly, will not be graded. If giving a quiz, test, or exam with multiple versions, each version must have the same total number of questions.
- the students’ answer forms. They should be stacked neatly together, facing the same direction. You can use the one notched corner as a visual reference. Incorrectly stacked forms require additional handling prior to scanning and will delay processing. In extreme cases, we may refuse to score them until you or an assistant correct this.
Once we have finished processing your job request, please pick up your materials as soon as possible from room 108. Although the scores are uploaded to your gradebook, you should still pick up your materials as soon as possible because any forms with errors will not have their scores uploaded until you do it manually. This is especially important after final exams, because you will need to enter those scores before the grades due deadline.
Any completed materials that have not been picked up before the end of Add/Drop of the following semester will be destroyed.
If you have submitted a job and have not received any notifications within two business days, please check your UCF Webcourses gradebook. If the scores are there, your request is complete and can be picked up at any time. Otherwise, please contact the Test Scoring Office by phone at 407-823-5493 or email email@example.com for assistance.