WHAT IS ORGANIZATIONAL CHANGE MANAGEMENT?
- Change Strategy – Defining the approach, tools, and methods that will enable change within existing organizational circumstances and according to the extent and complexity of ongoing and/or planned changes.
- Communications – Identifying stakeholder information needs and developing and delivering the outbound messages to increase awareness about project changes and expected benefits, and to facilitate sustained adoption of changes.
- Training –Identifying and providing for the new skills or knowledge that will be needed by stakeholders to perform their roles effectively once the changes have begun.
- Stakeholder Engagement – Connecting with stakeholders to gather input and feedback on ongoing changes, and to enable two-way interactions to address miscommunication and/or identify unanticipated impediments to adoption.
MEET OUR TEAM
Brett Peeling, PMP
Change Management Director
The mission of the UCF IT Change Management Office (CMO) is to support the effective implementation of planned change initiatives and enhance change readiness across the university.
- Build awareness of OCM and provide subject matter expertise, best practices, and coaching as the OCM center of excellence
- Provide leadership in enterprise-level OCM efforts, identifying risks to adoption and planning mitigation strategies
- Maintain OCM tools and methodology that are based on the latest trends and leading practices
- Enable others in the UCF community to conduct effective people-focused analysis, planning, and application of change methodology
- Continually improve CMO capabilities through monitoring the effectiveness of OCM efforts and applying lessons learned
The vision of the CMO is to become the focal point for engagement with and adoption support of people affected by planned change, as well as a trusted partner with sought after expertise to help implementors of change achieve their objectives. The CMO will be a source of thought leadership to bring a common understanding of the basic concepts and value of OCM to the people of UCF.
WHAT WE DO
The CMO supports change by delivering on four key functions: (1) Managing Change, (2) Tools and Methods, (3) Processes and Metrics, and (4) Enablement.
- Provide OCM leadership on enterprise projects and improvement efforts
- Advisory services and OCM toolkit for smaller efforts
- Executive sponsor engagement and support
Tools and methods
- Develop, refine, and maintain a consistent methodology for changey
- Provide tools for assessing and managing inhibitors to adoption of changey
- Offer models and templates to enable effective communication, training, and stakeholder engagement throughout change
processes and metrics
- Measure performance of OCM activities
- Promote success stories
- Apply lessons learned to continuously improve methods and tools
- Provide subject matter expertise to the UCF change community as an OCM center of excellence
- Coach employees in other departments to be change agents
- Develop UCF change readiness through strategic partnerships and promotion of OCM concepts and principles
PROJECT MANAGEMENT AND ORGANIZATIONAL CHANGE MANAGEMENT
The outcome of any initiative to improve a system that is not fully automated depends on the effective integration of Project Management (PM) with OCM.
Traditional PM is focused on managing scope, cost, and schedule to complete project deliverables. A project deliverable is the unique product, service, or result of a project, examples of which could include a new system, new work process, or knowledge gained.
Completion of project deliverables within constraints is only half of the equation, however, as the success of any initiative also depends on people utilizing the outputs to achieve intended outcomes. Separate from but interdependent with PM, OCM is focused on facilitating the adoption of the new work habits and routines that make this possible.